Boys & Girls Aid
  • 07-Mar-2018 to 28-Mar-2018 (PST)
  • Advancement - Marketing & Communication
  • Portland, OR, USA
  • .$17.63/hr. - $20.17/hr.
  • Hourly
  • Full Time

We are an equal opportunity employer; including veteran and/or disability status

Standard shift hours/Hrs. per week: 40 Hours/week 

Essential Functions:

Performing the following will involve travel, including local driving, to various locations.


  • Under the direction of the Director of Communications & Marketing, develop program-specific recruitment plans for targeted demographics for the purpose of recruiting and retaining potential foster parents. Recruitment will be focused in Portland's eastside.
  • Create content, plan, advertise and conduct information sessions and educational presentations with individuals and families, community groups and businesses to educate and promote our foster care programs.
  • Identify and meet quarterly and annual targeted recruitment goals through individual and group recruitment activities.
  • Implement plans through multiple marketing and communications activities which may include visibility campaigns (brochures, ads/classified, web ads), networking and community meetings, presentations, community events, media outreach and content development.
  • Identify, cultivate, solicit, and maintain relationships with individuals and families, community groups, educational institutions, associations and other community entities to ensure visibility for our foster care programs. Provide content and process for consistent follow up and relationship management to maintain current relationships and establish and retain new relationships.
  • Identify, research, and stay current on industry information, practices and recruitment and retention strategies.
  • Track all recruitment activities (contacts, follow up, visits, presentations, community events, action items and next steps) and prospects and results in recruitment. This could include tracking in databases, running reports and any additional tracking efforts as needed.
  • Making decisions and recommending prospects to foster parent certification.
  • Implement retention strategies with current foster parent pool by sending appreciation cards and planning individual and group appreciation events.
  • Regularly track current full-time and respite beds, both active and offline, with the ability to report current totals when request.
  • Regular and reliable attendance is required, including being available to work evenings and weekends based on scheduled events and local travel as required, to fulfill job responsibilities. Work schedule will vary according to program and community needs.


  • Work closely with program-specific foster care teams to understand needs and recruit appropriate families.
  • Making decisions and recommending prospects to foster parent certification.
  • Attend all advancement events and activities as requested.
  • Contribute to joint presentations and events and other marketing opportunities.
  • Collaborate closely with all program staff in developing and implementing strategies for the recruitment and retention of individuals and families to determine ongoing needs for foster parents.

Qualifications and Job Requirements:

Must be able to provide appropriate services, communication, follow up, presentations and to interact appropriately, including relationship building, with people from diverse socio-economic, ideological background, racial, ethnic, and other cultural groups, in a responsive and sensitive manner.

  • Job Knowledge: Bachelor's Degree in Marketing, Communications, Business Administration, Social Science, Community Development or relevant field from a four-year college or university, and minimum two (2) years' related experience which may include a combination of community outreach, marketing, public relations, human or social services or business, customer service, internships and/or volunteer work. Demonstrated understanding of recruiting and/or outreach into the community, specifically to culturally and socio-economically diverse groups or experience in a related field where skills and experience will transfer. Level 5
  • Supervising: No supervisory responsibilities. Interacts closely with program staff and supervisor. Responsible and accountable for managing individual schedule while being able to work around the schedules of foster parents. Level 1                                   
  • Decision Making: Decision-making, problem-solving, and/or recommendations within scope of position and responsibilities are required. Making decisions and recommending prospects to foster parent certification. Must assess viability of prospects to be able to meet all of the requirements and have the right set of experiences to be a successful foster parent. Working closely with certification, understand how specific decisions on prospects may affect the overall health of specific programs at Boys & Girls Aid. As the face of the agency, the scope of decisions and actions made have the capacity to significantly impact the agency and the programs, and can have a major impact on program success. Level 5
  • Interpersonal Skills/Interactions: Primary interaction with the public and will be required to make formal and informal presentations, speaking panels, and will have many opportunities to be the spokesperson for the agency. Must work with program staff to understand and recruit appropriate foster parents. These interactions will be intensive as all program detail and need must be well understood so that presentations are accurate of need. Interactions may not always be positive and a high level of skill is needed to maintain professionalism during difficult conversations. Initiative, persistence and perseverance are required in recruitment activities. Communication and interpersonal skills are critical to the success of the position and to the agency. Key communication skills such as patience, listening, consistency in messaging, professionalism, timely follow-up, open-ended questions, etc., are essential and if not handled properly have the potential to positively or negatively impact the agency. Level 5
  • Impact: Responsible for increasing the overall quantity and quality of foster parents across Boys & Girls Aid programs. Successful recruitment means Boys & Girls Aid can place a great number of children into foster homes and receive full census from Department of Human Services. Lack of recruitment means Boys & Girls Aid will not meet census, which affects meeting budget. For the Outreach Coordinator to be successful, foster parent satisfaction, retention and building long-term relationships with the agency are critical to the effectiveness of this position. High-quality of decision making is needed to make a long lasting and positive impact on the agency. The degree to which the goals for the recruitment plan are accomplished determines the ability of the program to be successful in serving its clients. Level  5

Additional Skills & Abilities:

  • Must have experience and be comfortable with public speaking.
  • Must be conversant with Boys & Girls Aid programs and services.
  • Must be able to effectively present information to public groups.
  • Must have excellent organizational skills; must be able to manage and prioritize multiple tasks.
  • Must have word processing, Excel, Microsoft Office and related database computer proficiency.
  • Must be able to work effectively with committees and community organizations.
  • Must be able to work well with a team and contribute equally.
  • Must be able to work well independently with limited daily direction from supervisor or program staff.

Additional Requirements/Preferences, including Licenses and/or Certifications:


  • Must possess a valid driver's license from state of residence (Oregon or Washington), personal automobile liability insurance, and pass a DMV driving record check.
  • Must meet the driving requirements under the Agency Safe Driving Policy, and maintain a good driving record that is eligible for coverage by the agency's current insurance provider.
  • Must have a personal vehicle that can be used during outreach.
  • Must successfully pass the Department of Human Services (DHS) criminal background check and, if applicable, fingerprinting.
  • Must be able to pass the pre-employment reference checks.
  • Must be able to provide official grade transcripts, including the education level, from all educational institutions mentioned in the education section of the employment application.
  • Must be able to provide a copy of his/her own social security card for W-4 documentation.
  • Must be able to provide applicable documentation(s) for I-9 in order to establish identity and authorization to work in the US.


  • Experience with development of marketing materials.
  • Prior experience in providing foster care certification or home study documents preferred.

Physical Requirements and Work Environment: Level 1

  • Standing, walking, sitting at a computer, and keyboarding on a frequent basis.
  • Must adhere to the Advancement Department dress code policy.
  • Able to carry materials and set up displays up to 20 pounds on a regular basis.
  • Will work night or weekend hours on occasion based on scheduled events, and work schedule will vary according to program and community needs.


Note: This job description is representative of the major position requirements and is not intended to be all-inclusive.

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