Boys & Girls Aid
  • 02-Nov-2017 to 01-Jan-2018 (PST)
  • Permanency & Training Services
  • Portland, OR, USA
  • $17.01 hr. - $19.66 hr.
  • Hourly
  • Full Time

We are an equal opportunity employer; including veteran and/or disability status

General Information:

Job #17-56

Common Job Title: Adoptive Family Recruitment Specialist

Service Areas:  Mid-Willamette Valley or Oregon Coast



Standard shift hours/Hrs. per week: 40 hours/week

Hiring Range: $17.01/hr.- $ 19.66/hr.


Essential Functions:

Performing the following will involve travel, including driving, to various locations.

  • Establish a relationship with the child and the DHS caseworker to ensure that appropriate interventions are provided to prepare the child for adoption. Work in continuous coordination with DHS.
  • In cooperation with Department of Human Services (DHS), access records and conduct a thorough review of the child's DHS case record and initiate contact with individuals who may be a potential foster or adoptive family, or who may know of a potential foster or adoptive family, including reconsideration of previously identified resources. Direct contact with the child or sibling group with the approval of DHS.
  • Review all materials on the child, including; child summary, psychological evaluations, and other materials, and contacting the child's caseworker, therapist and foster parents, if appropriate, to obtain updated information.
  • Develop an individualized recruitment plan (IRP)/or individualized case plan (ICP) for each child that is focused on the unique placement needs and challenges of the specific referred child or sibling group must include individualized activities, strategies, and resources identifying a foster or adoptive family for the referred child or sibling group. 
  • Forward information to the child's assigned DHS Caseworker about all possible or potential placement resources identified during the course of, or at the completion of, the IRP or IRC.
  • Utilize new and well-defined adoption resource-related activities and strategies to promote child. (photo listing services, Adoption Exchanges, AUK or other website postings, newspapers, magazines, internet, and other media as appropriate; and members of the Special Needs Adoption Coalition (SNAC) and the Coalition of Oregon Adoption Agencies (COAA); among others.
  • For DHS CSR, develop written narrative reports on each active DHS child and submit to DHS at 60 days from DHS approved IRP. Include; recommendation whether to continue with current recruitment activities, and reasons for the recommendation, whether additional resources could be utilized, or whether recruitment could or should continue utilizing other potential resources that may be available to DHS beyond those outlined in the awarded Contract, the reasons and what those recruitment efforts would be.
  • Monitor and coordinate placement, registration, response activities, inquires and removal of information of DHS children by use of the DHS-approved Child Waiting Bulletin on DHS-approved Adoption Exchanges and other photo listing services using DHS-approved protocols.
  • Coordinate and refer children by means of the DHS-issued Waiting Child Bulletins to the Oregon Heart Gallery, and to DHS-Contracted moving photo exhibits of where waiting children are displayed, using only DHS-approved protocols.
  • Coordinate activities of other contracted recruitment services as directed by DHS using DHS-approved protocols include services being provided by the Special Needs Adoptive Parents Services, Inc. (SNAP), and others.
  • Document recruitment efforts and provide to DHS upon request.
  • Develop an individualized case plan for each WWK child along with the DHS caseworker that is based on the child's background and current needs. In conjunction with the caseworker, modify the DHS case record to incorporate new information or to correct any inaccuracies.
  • Interview WWK children regarding their own recruitment plan and solicit their ideas regarding possible resource families they may know about, such as former foster parents, relatives, former teachers, neighbors or friends of the family.
  • Provide targeted recruitment for children with similar needs and reach out to the appropriate target audience in the community, including making presentations at parent support groups, teacher in-services, professional associations, or contacting previous adopters of children with similar issues to see if the family would be interested in exploring adoption again.
  • Assist prospective adoptive families in making decisions consistent with their values and wishes. May educate prospective families about special needs (Fetal Alcohol Syndrome; drug impacts; reactive attachment; MR/DD; sexually reactivity; ADHD; developmental delays, and significant emotional and behavioral issues).
  • Praticipate on the Clinical Consultation Team in the Permanency Services Program.
  • Attend Wendy's Wonderful Kid's program annual Summit
  • Driving various hours of the day or evening. Must be able to drive at night on an occasional basis.
  • May meet clients in a variety of settings during all hours of the day and evenings.
  • Regular and reliable attendance is required to fulfill job responsibilities and meet program/Agency needs. May have to work evenings and weekends.

Qualifications and Job Requirements:          

Must be able to provide appropriate services and interact appropriately with people from diverse socio-economic, racial, ethnic, and other cultural groups, considering their needs and impact of the interaction.

  • Job Knowledge: Requires a Bachelor's Degree in relevant field plus 5 years of relevant experience in social work, counseling or psychology, or equivalent combination of education. Must be familiar with the DHS Child Welfare system, the psychosocial dynamics of adoption, the adoption triad, the current trends in adoption, and special needs issues. Must have knowledge of and competency working with Fetal Alcohol Syndrome; drug impacts; reactive attachment; MR/DD; sexually reactive; ADHD; developmental delays, and significant emotional and behavioral issues. Level 5
  • Supervising: This position has no supervisory responsibilities. Level 1
  • Decision Making: General supervision and a set of broadly understood position expectations. The scope of decisions affects the programs and can have a major impact on program success. Level 3
  • Interpersonal Skills/Interactions: Networks with other agencies and community partners, including, DHS workers, foster parents, therapists, CASAs, and teachers regarding specific information about a child's issues and prognosis. Must be able to apply clinical assessment skills to interactions with clients. Networks with DHS Central Adoption Unit as needed. Regularly interacts and communicates with a broad range of people in individual and group settings.  Interpersonal skills are crucial to this position and they may be demanding or difficult. Must be able to apply clinical assessment skills to interactions with children and families. Level 5
  • Impact: Makes high impact decisions such as recommending or withdrawing the family under consideration. Some discretion in decision-making, consults with supervisor as appropriate.  Influences the outcomes of assigned clients. Develops service components which address the needs of diverse socio-economic, racial, ethnic and other cultural groups served. High level of discretion in decision-making that has lifelong implications for the children we serve. The work of the person in this position influences the image of our agency and relationships with partner agencies. Level 4

Additional Skills & Abilities:

  • Must be able to work independently and as a member of a team.
  • Knowledge of community resources that work with children, youth, and families.
  • Must have excellent organizational skills; must be able to manage and prioritize multiple tasks.
  • Must be able to use computer software programs such as word processing and database programs.

Additional Requirements/Preferences, including Licenses and/or Certifications:


  • Must possess a valid driver's license from the state of residence (Oregon or Washington), personal automobile liability insurance, and pass a DMV driving record check.
  • Must meet the driving requirements under the Agency Safe Driving Policy, and maintain a good driving record that is eligible for coverage by the agency's current insurance provider.
  • Must successfully pass the Department of Human Services (DHS) criminal background check and, if applicable, fingerprinting.
  • Must be able to pass the pre-employment reference checks.
  • Must be able to provide official grade transcripts, including the education level, from all educational institutions mentioned in the education section of the employment application.
  • Must be able to provide a copy of his/her own social security card for W-4 documentation.
  • Must be able to provide applicable documentation(s) for I-9 in order to establish identity and authorization to work in the US.


  • Prior experience in providing adoption counseling services.
  • Master's Degree with one year experience.

Physical Requirements and Work Environment: Level 1

  • Standing, walking, sitting, keyboarding, wrist use and hand use.
  • Driving various hours of the day or evening. Must be able to drive at night on an occasional basis.
  • May meet clients in a variety of settings during all hours of the day and evenings.


Note: This job description is representative of the major position requirements and is not intended to be all-inclusive

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